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Accounting and invoicing for wineries

Bulk wine, bottles, tastings, hospitality and merchants: a winery sells through many channels with different prices and invoices. Saldiqo writes invoices to merchants and hospitality, records packaging, labels and contract bottling as expenses and shows how the harvest pays.

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What comes up for wineries

Many channels

Farm-gate sales, online, hospitality, specialist trade and tastings have different prices and payment routes.

Season and stock

The harvest decides the vintage. Income spreads over months, costs for picking, pressing and bottling cluster in autumn.

Events

Tastings, winery festivals and tours are booked, often with a deposit.

How Saldiqo helps

  • Delivery note and invoice for merchantsQuantity, vintage and vineyard as lines.
  • Tastings with a depositQuote, deposit, final invoice.
  • Cost centre per vintageEvaluate costs and revenue per vintage.
  • Capture receiptsLabels, bottles, corks and contract bottling as expenses.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Riesling quality wine, 6 bottles, vintage 2025
  • Wine tasting for 12 people, with a tour
  • Delivery to hospitality as per delivery note
  • Cartons and labels as per receipt
  • Deposit for crates
  • Deposit 30 % for the event

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I evaluate vintages separately?

Yes, with cost centres per vintage.

Does Saldiqo cover flat-rate schemes for farmers?

No. Saldiqo does not cover flat-rate schemes for farmers. Which rule applies to your winery you clear with your tax adviser.

Do wineries in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do wineries in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should wineries keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.