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Accounting and invoicing for bars and clubs

At night the till takes the money, by day the invoices arrive: drinks suppliers, DJ fees, room hire for parties and company events. Saldiqo writes the invoices for events, records suppliers and fees as expenses and shows what a night really brings.

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What comes up for bars and clubs

Till at night, invoice by day

The evening runs through the till. Private functions, company parties and room hire need an invoice.

Fees and suppliers

DJs, bands, security and drinks suppliers are big expenses that should be assigned to events.

Deposit on booking

Whoever books the venue for a party pays in advance. The final invoice deducts the deposit.

How Saldiqo helps

  • Room hire with a depositQuote, deposit invoice, final invoice after the event.
  • Record fees and suppliersInvoices and receipts as expenses with the event’s cost centre.
  • Result per nightThe report per cost centre shows income and expenses per event.
  • Open itemsReminders for overdue invoices.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Club room hire, Friday evening
  • Minimum spend, flat fee
  • Cloakroom and security, hours
  • Sound and lighting re-invoiced as per receipt
  • Drinks package for 80 people
  • Deposit 30 % on booking

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Does Saldiqo replace the till?

No. Saldiqo is not a till system. The evening’s sales belong in a till that meets the rules of your country.

Can I evaluate results per event?

Yes, with cost centres per event. Income and expenses appear in one report.

Do bars and clubs in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do bars and clubs in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should bars and clubs keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.