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Accounting and invoicing for market stalls

Vegetables, cheese, bread, flowers, fish: everything at a market stall runs on cash, yet pitch fees, purchases, vehicle and deliveries to restaurants need receipts. Saldiqo records the expenses, writes invoices for hospitality and companies and helps you see at month end what is left.

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What comes up for market stalls

Cash at the stall, receipts in a box

At the stall customers pay in cash. Pitch fee, goods and vehicle create receipts that get lost between dates.

Several markets

Wednesday city centre, Friday suburb, Saturday farmers’ market: each market has its own fees and sales.

Delivery to hospitality

Some stalls supply restaurants and shops. That needs delivery notes and invoices.

How Saldiqo helps

  • Capture receiptsPhotograph receipts with your phone and assign them to a market or branch.
  • Cost centre per marketEvaluate income and expenses per market.
  • Delivery note and invoiceFor hospitality and shops delivery note and invoice from the same job.
  • Recurring invoice for regularsFixed deliveries on a fixed date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Vegetable crate for a restaurant, as per delivery note
  • Cheese and cured meats, weekly delivery
  • Pitch fee re-invoiced as per receipt
  • Bread and baked goods, bulk purchase
  • Deposit for crates
  • Deposit for the farm tour

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Does Saldiqo replace my market till?

No. Saldiqo is not a till system. Cash sales at the stall belong in a till that meets the rules of your country.

Can I evaluate markets separately?

Yes, with cost centres per market.

Do market stalls in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do market stalls in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should market stalls keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.