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Accounting and invoicing for chocolatiers

Pralines, bars, gift boxes and corporate gifts: a manufactory earns before Easter and Christmas, sells in the shop and supplies corporate customers with individual packaging. Saldiqo writes invoices for corporate gifts, issues deposits and records raw materials and packaging as expenses.

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What comes up for chocolatiers

Corporate gifts

Companies order gift boxes with a logo and a greeting card, often with a deposit and a fixed delivery date.

Seasonal peaks

Christmas and Easter carry the yearly turnover. In those weeks nothing should pile up.

Raw materials and packaging

Cocoa, butter, cream, boxes and ribbons are items with fluctuating prices.

How Saldiqo helps

  • Quote with a depositBoxes, personalisation and delivery as lines, deposit on order.
  • Recurring invoice for regularsSaldiqo creates regular deliveries on schedule.
  • Capture receiptsRecord raw materials and packaging with their due date.
  • Season in viewReport per period.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Gift box with 16 pralines, printed, 120 pieces
  • Personalised greeting card, each
  • Delivery to several addresses
  • Christmas assortment for the office, package
  • Packaging and ribbons as per receipt
  • Deposit 40 % on order

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I bill corporate gifts with a deposit?

With a quote, a deposit invoice on order and a final invoice after delivery.

Does Saldiqo replace the shop till?

No. Saldiqo is not a till system. Sales in the shop belong in a till that meets the rules of your country.

Do chocolatiers in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do chocolatiers in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should chocolatiers keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.