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Accounting and invoicing for travel creators

Press trips, hotel stays for content, tourism boards and collaborations with airlines: travel creators are often paid in services that are not money at all. Saldiqo writes the invoices, lets you record flights and stays as payment in kind and collects travel costs.

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What comes up for travel creators

Trip for content

Hotel, flight or tour are part of the pay. The value of the service belongs in the billing.

Several currencies and countries

Receipts from different countries and currencies and clients abroad make the overview harder.

Travel costs

Flights, stays, meals and rental cars are partly paid by the client and partly carried by you.

How Saldiqo helps

  • Record payment in kindName flight, hotel and activity with value in the invoice. For a pure exchange mark it paid with the payment method other.
  • Invoice to a tourism boardPosts, reels, image rights and travel days as lines.
  • Capture travel costsPhotograph receipts and capture them as expenses, with a cost centre per trip.
  • Clients abroadFor businesses in other EU countries you choose reverse charge, and Saldiqo adds the note.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Content for tourism board, 4 reels and 10 stories
  • Image rights, 24 photos, use for 12 months
  • Payment in kind: 3 nights worth 540
  • Days on location, day rate
  • Flight and transfer as per receipt
  • Photo post-processing by effort

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I treat a press trip?

The value of hotel, flight and programme can be taxable income if it is consideration for your content. You clear that case by case with your tax adviser.

Can I evaluate travel costs per trip?

Yes, with cost centres. You assign receipts and income of a trip to the same cost centre.

Do travel creators in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do travel creators in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should travel creators keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.