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Accounting and invoicing for newsletter writers

Paid subscriptions, sponsorship in the issue and one-off commissions for copy: a newsletter lives on recurring income and a few sponsors. Saldiqo writes the invoices for sponsors, matches the platform payouts and records tools as expenses.

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What comes up for newsletter writers

Subscriptions and sponsors

The platform pays subscriptions out in bundles. Sponsors pay for slots in single issues or for whole months.

Reach as the price

Sponsors ask for open rate and subscribers. The invoice names slot, issue and term.

Tools and costs

Newsletter platform, email service, design and payment processing have fees that add up.

How Saldiqo helps

  • Sponsorship slots as linesSlot, issues and term appear as separate lines on the invoice.
  • Match payoutsUpload the bank statement and separate the platform receipts by month.
  • Recurring invoice for regular sponsorsIf a sponsor books the same slot every month, a recurring invoice creates it on schedule.
  • Capture expensesRecord platform fees and tools with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Main slot in the issue, 4 issues
  • Ad slot at the end, one issue
  • Sponsored deep dive, 900 words
  • Regular sponsorship, November
  • Commissioned copy for a client, fee as agreed
  • Discount for multiple bookings

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill regular sponsors automatically?

Yes. A recurring invoice creates the invoice on a fixed date.

How do I treat the platform payout?

It is income from your subscriptions. How you treat it for tax, especially for platforms abroad, you clear with your tax adviser.

Do newsletter writers in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do newsletter writers in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should newsletter writers keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.