Start for free
Language: EN

Accounting and invoicing for podcasters

Ad spots before and after the episode, host-read ads, production for others and live shows: a podcast earns from reach and voice. Saldiqo writes invoices for advertisers and commissioned productions and records studio, hosting and editing as expenses.

Updated:

What comes up for podcasters

Advertising by reach

Prices depend on downloads or episodes. The invoice should state episodes, spot length and term clearly.

Production for others

Many podcasters produce shows for companies. Those are projects with a deposit and a final invoice.

Running costs

Hosting, editing software, studio rent and guest costs are regular small expenses.

How Saldiqo helps

  • Ad slots as an invoiceSpots, host reads and term as lines, with a payment term.
  • Commissioned production with a depositA quote for the project, a deposit at the start, a final invoice on delivery.
  • Time tracking for editingEditing and post-production by effort you record in hours and create the invoice from them.
  • Capture receiptsRecord hosting, studio and gear as expenses.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Host-read ad, 45 seconds, 4 episodes
  • Pre-roll spot, 15 seconds, one month term
  • Production of a company episode, turnkey
  • Editing and mastering by effort, hours
  • Studio rent re-invoiced as per receipt
  • Live recording in front of an audience, flat fee

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill advertising by episodes?

Yes. You create spots, episodes and term as lines and adjust the quantity per job.

How do I bill commissioned productions?

With a quote, a deposit invoice and a final invoice. The final invoice deducts the deposits.

Do podcasters in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do podcasters in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should podcasters keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Related niches

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.