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Accounting and invoicing for video editors

Raw footage in, finished cut out: video editors work for creators, agencies and companies, often by finished minute or by the hour. Saldiqo writes invoices with length, version and revision rounds and shows which clients have not paid yet.

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What comes up for video editors

Price by length or time

Some bill per finished minute, others by the hour. The invoice has to show the model.

Revision rounds

Every version, every change costs time. How many rounds are included belongs in the quote.

Regulars with fixed volumes

Creators and agencies order the same amount of videos regularly. The invoice repeats.

How Saldiqo helps

  • Quote with minute rate and roundsMinute rate, included revision rounds and a surcharge for more as lines.
  • Time trackingIf you bill by effort, you record hours and create the invoice from them.
  • Recurring invoice for regularsFixed monthly packages are created by a recurring invoice on schedule.
  • Software and storage as expensesRecord subscriptions, plug-ins and storage with their due date.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Editing, 8 minutes of finished video
  • Two revision rounds, included
  • Further revision round by effort
  • Subtitles and sound design, flat fee
  • Editing package for November, 12 short videos
  • Rush surcharge, delivery within 24 hours

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill by finished minute?

Yes. You create the minute rate as an item and set the quantity per job.

How do I bill revision rounds?

Included rounds are in the quote, further ones you bill by effort or as a flat fee.

Do video editors in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do video editors in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should video editors keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.