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Accounting and invoicing for floor fitters

Parquet, vinyl, carpet, laminate and sanding: floor fitters bill by square metre, material comes from the wholesaler, and customers often ask for a quote and instalments. Saldiqo writes quote and invoice with the same lines and records flooring and adhesive per job.

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What comes up for floor fitters

Material and fitting

Flooring, adhesive, underlay and trim come from the wholesaler, fitting and sanding from the workshop. Customers want to see both.

Measurement and waste

The price depends on measurement plus waste. A clear statement avoids disputes.

Private and contract customers

Private customers ask about instalments, contract customers about payment terms.

How Saldiqo helps

  • Quote by areaFitting and material as items by square metre.
  • Stage invoice on larger jobsFrom the quote you issue stage invoices, and the final invoice deducts them.
  • Material per jobRecord receipts and assign them to the job.
  • Open itemsReminders with deadlines for overdue invoices.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Fit parquet, 42 square metres, floating
  • Sand and seal parquet, 28 square metres
  • Click vinyl flooring, square metres
  • Skirting, running metres
  • Flooring and adhesive as per delivery note
  • Disposal of the old flooring

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I show material and fitting separately?

Yes. Both as separate lines, with a square metre price for fitting.

How do I handle waste?

You set the quantity including waste in the quote. The customer then sees the quantity they pay for.

Do floor fitters in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do floor fitters in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should floor fitters keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.