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Accounting and invoicing for electricians

New installation, emergency call-outs, inspections, smart home: an electrical contractor bills material, fitting time and test protocols, in stages on new builds and at once on call-outs. Saldiqo writes quote, stage invoice and invoice from the same lines and records material receipts from the wholesaler.

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What comes up for electricians

Material in large numbers

Cables, boxes, switches, fuses: hundreds of items from the wholesaler that have to be assigned to a job.

Call-out today, new build over months

Emergency work bills by the hour and at once, installation on a new build in stages over months.

Inspections and maintenance

Recurring inspections of installations and appliances are fixed dates at fixed prices and bring predictable turnover.

How Saldiqo helps

  • Quote, stage invoice, final invoiceStage invoices by progress come from the quote, and the final invoice deducts them.
  • Hours and material kept apartRecord fitting time with start and stop and add material as items.
  • Inspections as recurring invoicesYearly inspections and maintenance contracts are created by a recurring invoice on schedule.
  • Wholesaler receiptsPhotograph the receipt, capture it as an expense and assign it to a site.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Electrical installation new build, stage 1 of 3
  • Electrician, hour
  • Material as per delivery note
  • Inspection of fixed installations, flat fee
  • Call-out outside working hours, surcharge
  • Smart home control, set-up

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I send stage invoices by progress?

Yes. You create stage invoices straight from the quote, and the final invoice deducts them.

How do I bill an emergency call-out?

You record hours and material and write the invoice on site or the same evening.

Do electricians in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do electricians in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should electricians keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.