Accounting and invoicing for hair and beauty salons
At the chair customers pay at the till. But chair renters, bridal styling, trade fairs and buying products from the wholesaler need invoices and receipts. Saldiqo takes over that part and shows what is really left at month end.
What comes up for hair and beauty salons
Chair rent and self-employed in the salon
If you rent out chairs or cabins, you need one invoice per renter every month. The amounts are the same, the deadlines matter.
Jobs outside the salon
Bridal styling, photo shoots, trade fairs, company events: they are agreed in advance, often with a deposit, and billed afterwards by invoice.
Products and consumables
Colours, care products, towels: purchases go through a few wholesalers, but with many receipts.
Small business and growth
Many salons start below the small business limit. If you pass it, you have to show VAT, and that should not be a surprise.
How Saldiqo helps
- Chair rent as a recurring invoiceA recurring invoice creates the rent on a fixed date and reminds when it is missing.
- Quote and depositFor bridal styling or events you write a quote, turn it into a deposit invoice and finish with the final invoice.
- Wholesale receiptsPhotograph the receipt with your phone and capture it as an expense. You keep supplier invoices in view with their due date.
- Small business limit in viewSaldiqo shows how much turnover is left before the limit and adds the note to the invoice.
- Match paymentsUpload the bank statement and Saldiqo recognises paid invoices and suggests the matching one for the rest.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Chair rent for November
- Bridal styling including trial appointment
- Styling for photo shoot, three hours
- Hair care products re-invoiced as per receipt
- Travel to the venue
- Gift voucher worth 50
Tax and invoicing in Malta
What applies to invoices in Malta, in short. As of October 2026.
- VAT
- Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
- Article 11 small undertakings
- With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
- Tax invoice or fiscal receipt
- A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
- Invoice timing
- Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
- VAT returns
- Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
- Record keeping
- VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in English or Maltese and send invoices in either language.
Frequently asked questions
Does Saldiqo replace the salon till?
No. Saldiqo is not a till system. Cash sales at the chair belong in a till that meets the rules of your country. Saldiqo handles invoices to renters and companies, reminders and expenses.
How do I bill chair rent?
With a recurring invoice per renter. It is created on a fixed date, and the payment is matched from the bank statement.
What happens when I pass the small business limit?
Saldiqo shows how much turnover is left. Once you pass the limit, you choose the tax type with VAT on new invoices. How the limit works in your country is listed above.
Do hair and beauty salons in Malta have to charge VAT?
If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.
Do hair and beauty salons in Malta need a fiscal receipt?
Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.
How long should hair and beauty salons keep invoices?
VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.