Start for free
Language: EN

Accounting and invoicing for speakers and trainers

Keynotes, in-house training, talks and online seminars: speakers and trainers sell days and fees, travel a lot and get jobs through agencies. Saldiqo writes invoices with fee and travel costs, issues deposits and bills agencies and organisers separately.

Updated:

What comes up for speakers and trainers

Fee and travel costs

Clients pay a fee and reimburse travel against receipts. Both appear separately on the invoice.

An agency in between

An agency brokers the job and takes a commission or invoices the organiser.

Cancellations and postponements

Events are postponed. A cancellation fee secures income.

How Saldiqo helps

  • Invoice with fee and travelBoth as separate lines.
  • Agency as a contactInvoice to the agency or the organiser, depending on the contract.
  • Deposit on bookingQuote, deposit, final invoice.
  • Record travel costsReceipts by phone photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Keynote, 45 minutes
  • In-house training, full day
  • Travel costs as per receipt
  • Preparation and coordination, hours
  • Online seminar, 2 hours
  • Cancellation fee

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I bill through an agency?

You create the agency or organiser as a contact. Depending on the contract you invoice one or the other.

How do I treat travel costs?

You record receipts as expenses and pass them on as a line if they are reimbursed.

Do speakers and trainers in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do speakers and trainers in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should speakers and trainers keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Related niches

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.