Accounting and invoicing for management consultants
Strategy projects, process consulting, restructuring and support over months: management consultants bill by the day, by project phase or with success shares and have high invoice amounts with long payment terms. Saldiqo issues stage invoices by phase, records travel costs and reminds on open invoices.
What comes up for management consultants
High amounts, long terms
Consulting invoices are large and paid after 30 to 60 days. Payment receipt and reminders decide liquidity.
Phases and success shares
Analysis, concept, implementation: each phase has stage invoices. Some fees depend on the result.
Travel and expenses
Travel costs and accommodation belong to the invoice and are reimbursed against receipts.
How Saldiqo helps
- Stage invoices by phaseQuote, stage invoices, final invoice.
- Day rates with time trackingRecord days and take them over as a line.
- Re-invoice travel costsReceipts as expenses, line with the receipt.
- Reminders on long termsKeep open invoices in view.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Strategy consulting, 8 person days
- Project phase 2: concept, stage invoice
- Success fee as agreed
- Travel costs as per receipt
- Workshop for the management team, full day
- Final report and presentation
Tax and invoicing in Malta
What applies to invoices in Malta, in short. As of October 2026.
- VAT
- Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
- Article 11 small undertakings
- With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
- Tax invoice or fiscal receipt
- A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
- Invoice timing
- Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
- VAT returns
- Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
- Record keeping
- VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in English or Maltese and send invoices in either language.
Frequently asked questions
How do I bill projects in phases?
With a quote, stage invoices per phase and a final invoice that deducts them.
How do I treat a success fee?
As a separate line with the amount as agreed and evidence in the description.
Do management consultants in Malta have to charge VAT?
If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.
Do management consultants in Malta need a fiscal receipt?
Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.
How long should management consultants keep invoices?
VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.