Accounting and invoicing for interim managers
Leadership on demand, crisis management and project leadership: interim managers work one to twelve months for a client and bill day rates, supplements and expenses. Saldiqo creates the monthly invoice from days, records travel costs and reminds on long payment terms.
What comes up for interim managers
High day rates, few clients
An assignment brings a lot of turnover with one client. Payment defaults hurt.
Expenses and accommodation
Flat at the place of work, travel and meals are often reimbursed.
Gaps between assignments
Between two assignments no revenue arises. An overview of costs and reserves helps.
How Saldiqo helps
- Monthly invoice from daysRecord days, create the invoice.
- Re-invoice expensesReceipts as expenses, line with the receipt.
- RemindersKeep open invoices in view.
- Overview of income and expensesA report per year or assignment.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Interim management, 21 days in November
- Supplement for travel days
- Accommodation as per receipt
- Travel costs as per receipt
- Standby outside assignment days
- Final report and handover
Tax and invoicing in Malta
What applies to invoices in Malta, in short. As of October 2026.
- VAT
- Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
- Article 11 small undertakings
- With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
- Tax invoice or fiscal receipt
- A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
- Invoice timing
- Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
- VAT returns
- Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
- Record keeping
- VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in English or Maltese and send invoices in either language.
Frequently asked questions
How do I bill days and expenses?
Days as a line, expenses as further lines with the receipt.
Can I evaluate assignments separately?
Yes, with cost centres per assignment.
Do interim managers in Malta have to charge VAT?
If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.
Do interim managers in Malta need a fiscal receipt?
Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.
How long should interim managers keep invoices?
VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.