Accounting and invoicing for content agencies
Blog posts, videos, photos, newsletters and social media material: a content agency delivers quantities for many clients, often with an editorial plan and fixed monthly quotas. Saldiqo bills quotas, deducts unused parts and shows effort and return per client.
What comes up for content agencies
Quotas instead of unit prices
A client books ten articles and four videos a month. What is not delivered is not billed, or it expires.
Many freelancers
Writers, photographers and editors work on commission. Their invoices are expenses and partly pass-through items.
Revisions and approvals
Every approval round costs time. Whoever does not record it prices too low.
How Saldiqo helps
- Quota as a recurring invoiceThe monthly quota as a line, with adjustments to the delivered quantity in the invoice.
- Record freelancersFreelancers’ invoices as expenses with the client’s cost centre.
- Time trackingRecord effort for revisions and coordination to evaluate or bill it.
- Cost centre per clientEvaluate income, freelancer costs and time per client.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Content package November: 8 articles, 2 videos
- Additional article, 1,500 words
- Editing and approval, hours
- Freelance writer fee, passed through
- Photo shoot for the blog, half a day
- Newsletter copy, four issues
Tax and invoicing in Malta
What applies to invoices in Malta, in short. As of October 2026.
- VAT
- Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
- Article 11 small undertakings
- With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
- Tax invoice or fiscal receipt
- A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
- Invoice timing
- Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
- VAT returns
- Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
- Record keeping
- VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in English or Maltese and send invoices in either language.
Frequently asked questions
Can I bill quotas automatically?
Yes. A recurring invoice per client creates the monthly package, and you adjust the delivered quantity in the invoice.
How do I re-invoice freelancer costs?
You record the invoice as an expense with the client’s cost centre and re-invoice it as a line.
Do content agencies in Malta have to charge VAT?
If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.
Do content agencies in Malta need a fiscal receipt?
Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.
How long should content agencies keep invoices?
VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.