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Accounting and invoicing for SaaS founders

Subscriptions, annual plans, invoices to companies, customers in many countries and running cloud costs: a SaaS founder bills before making a profit. Saldiqo creates subscription invoices for business customers as a series, records cloud and tool costs and shows how much revenue actually arrives.

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What comes up for SaaS founders

Subscriptions and annual plans

Business customers want invoices for monthly or yearly plans, with an invoice number and tax shown.

Customers in many countries

Depending on the customer’s country, different rules apply. Reverse charge for businesses in the EU is routine.

Payment providers

Payments arrive in bundles with fees. They have to be matched to invoices.

How Saldiqo helps

  • Recurring invoices for plansMonthly or yearly invoice per customer on schedule.
  • Reverse chargeTax type for businesses in the EU.
  • Match payoutsUpload the bank statement and match receipts to invoices.
  • Record cloud costsReceipts with due dates.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Software subscription, Team plan, November
  • Software subscription, Business plan, year 2027
  • Additional users, 5 seats
  • Set-up and onboarding, flat fee
  • Priority support, month
  • Credit note: plan change

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill subscriptions automatically?

Yes. A recurring invoice per customer creates the invoice on a fixed date.

Does Saldiqo replace my billing system?

No. Saldiqo writes invoices and matches payments. It does not replace a billing system with automatic collection and usage-based billing.

Do SaaS founders in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do SaaS founders in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should SaaS founders keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.