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Accounting and invoicing for nutrition consultants

First consultation, meal plan, online coaching, cooking classes and corporate talks: nutrition consultants offer packages and bill self-pay clients, companies and sometimes insurer subsidies. Saldiqo writes invoices for packages, creates recurring invoices for ongoing care and records class material as an expense.

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What comes up for nutrition consultants

Packages instead of single appointments

First consultation, plan and three follow-ups are sold as a package. The invoice states what is included.

Insurer subsidies

Clients submit the invoice for a subsidy. It needs details on service and duration.

Classes and talks

Cooking classes and talks for companies are separate jobs with their own prices.

How Saldiqo helps

  • Packages as itemsFirst consultation, plan and follow-ups as lines.
  • Recurring invoice for ongoing careMonthly coaching on a fixed date.
  • Cooking classes by invoice runParticipant list as CSV, invoices at once.
  • Corporate talks with a depositQuote, deposit, final invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • First consultation with nutrition analysis, 90 minutes
  • Individual meal plan
  • Follow-up, 45 minutes
  • Online coaching, November
  • Cooking class, 6 participants
  • Corporate talk on nutrition at work, 90 minutes

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I bill packages?

As an invoice with all components as lines or as a flat fee with a description.

Can I bill online coaching automatically?

Yes. A recurring invoice creates the invoice on a fixed date.

Do nutrition consultants in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do nutrition consultants in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should nutrition consultants keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.