Start for free
Language: EN

Accounting and invoicing for marketplace sellers

Selling through marketplaces, payouts every two weeks, fees, returns and goods in the platform’s warehouse: marketplace traders have lots of data and a billing logic of their own. Saldiqo imports orders via CSV, records fees and payouts and writes invoices for business customers.

Updated:

What comes up for marketplace sellers

Payouts with deductions

The marketplace pays out in bundles and deducts fees, returns and ad costs.

Goods in someone else’s warehouse

The goods sit in the platform’s warehouse. Stock and purchase price have to be traceable.

Business customers

Some buyers require an invoice with tax shown.

How Saldiqo helps

  • CSV import of ordersRead in orders and create invoices.
  • Match payoutsUpload the bank statement.
  • Record fees and advertisingAs an expense per cost centre.
  • Record purchasesSupplier invoices with due dates.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Items as per order
  • Shipping as per order
  • Platform fee as per statement
  • Credit note: return
  • Ad costs as per receipt
  • Purchase of goods as per supplier invoice

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I import orders?

You upload an order file as CSV. Saldiqo has a template and presets.

How do I treat fees and payouts?

You record fees as an expense, and match the payout to sales through the bank statement.

Do marketplace sellers in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do marketplace sellers in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should marketplace sellers keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Related niches

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.