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Accounting and invoicing for gardening and landscaping

Garden care on subscription, new landscaping, paving, tree felling and winter service: landscapers have regulars with repeat work and projects with stage invoices. Saldiqo creates care invoices as a series, issues stage invoices for new gardens and records plants, material and machines.

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What comes up for gardening and landscaping firms

Care on subscription

Lawn, hedges and beds are cared for regularly. The invoice comes monthly or per visit.

New gardens as projects

Terrace, fence and planting need planning, material and weeks of work. Stage invoices secure upfront costs.

Machines and season

Mowers, brush cutters and vehicles are purchases. In winter there is winter service instead of care.

How Saldiqo helps

  • Care as a recurring invoiceMonthly or per season on schedule.
  • New garden with stage invoicesQuote, stage invoices, final invoice.
  • Material and plantsReceipts by phone photo, cost centre per job.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Garden care, May, 3 visits
  • Paving a terrace, 28 square metres
  • Tree felling and disposal
  • Plants as per delivery note
  • Winter service, flat fee for November
  • Stage invoice 40 % at start

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill garden care automatically?

Yes. A recurring invoice per client creates the invoice on a fixed date.

Can I show labour and material separately?

Yes. Both as separate lines. For private clients labour costs can be claimed for tax if shown separately.

Do gardening and landscaping firms in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do gardening and landscaping firms in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should gardening and landscaping firms keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.