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Accounting and invoicing for events and media

Fees, tech days, deposits for weddings and trade fairs: whoever produces events and media works in projects with fixed dates and many parties. Saldiqo bills deposit and final invoice cleanly and keeps travel and equipment costs together.

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What comes up for events and media businesses

Date is fixed, money comes later

Bookings are made months ahead, payment often only follows after the gig or event. Deposits secure the date.

Many parties

Organiser, agency, venue, equipment hire and artist: every job has several invoice routes.

Equipment and travel

Hire, transport, hotel and expenses are big items that are often re-invoiced.

Changing income

Peaks in summer and around Christmas, quiet months in between. Whoever steers by income needs the overview.

How Saldiqo helps

  • Quote, deposit, final invoiceYou issue the fee or package as a quote, the deposit as a stage invoice and the rest after the date.
  • Re-invoice equipment and travelYou record receipts as expenses and pass them on with a mark-up or at cost.
  • Match paymentsUpload the bank statement, and Saldiqo suggests the matching invoice.
  • Reminders with deadlinesPayment reminder and reminder levels with one click, with fixed deadlines.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Performance fee, 3 hours
  • Equipment flat fee, sound and lights
  • Travel and hotel as per receipt
  • Deposit 50 % for the event on 18 July
  • Set-up and take-down
  • Re-invoiced hired equipment as per receipt

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill deposits for booked dates?

Yes. The quote becomes the deposit invoice. The final invoice deducts the deposit.

How do I bill travel and equipment costs?

You record the receipt as an expense and add the costs as a line to the invoice.

Do events and media businesses in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do events and media businesses in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should events and media businesses keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.