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Accounting and invoicing for Etsy sellers

Orders from the marketplace, shipping to many countries, fees, payouts and returns: whoever sells on Etsy has many small amounts and platform fees. Saldiqo records orders via CSV, writes invoices for business customers and matches payouts to sales.

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What comes up for Etsy sellers

Many small orders

Every order has a small amount, shipping and a platform fee. The total counts.

Platform fees and payouts

The marketplace keeps fees and pays out in bundles. Payout and sales have to agree.

Buyers in other countries

Depending on country and value, special rules apply to tax and customs.

How Saldiqo helps

  • CSV import of ordersRead orders in as a file and create invoices.
  • Match payoutsUpload the bank statement and match receipts to sales.
  • Record feesPlatform fees as an expense.
  • Record materialReceipts by phone photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Handmade earrings, pair
  • Personalised print, as requested
  • International shipping, as per order
  • Packaging as per receipt
  • Platform fee as per statement
  • Credit note: return

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

How do I import orders?

You upload the order list as CSV. Saldiqo has a template and several presets.

How do I treat the platform fee?

You record it as an expense. You match the payout to sales through the bank statement.

Do Etsy sellers in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do Etsy sellers in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should Etsy sellers keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.