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Accounting and invoicing for dance studios

Classes, recitals, performances, costumes and parent info: a dance studio bills term classes, organises shows and sells costumes and accessories. Saldiqo creates course invoices by invoice run, bills performances and costumes as lines and records studio rent and teachers’ fees.

Updated:

What comes up for dance studios

Terms and groups

Classes run as a term or quarter in groups. Parents and adults get an invoice.

Performances and costumes

Show, costume, photos and tickets are extra costs that belong on invoices or lines of their own.

Teachers and rooms

Teachers’ fees and studio rent are the big items.

How Saldiqo helps

  • Invoice run per termParticipant list as CSV, all invoices as drafts.
  • Costumes as a lineCostume, performance and photo as items.
  • Record feesTeachers’ invoices with a cost centre.
  • RemindersKeep open fees in view.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Ballet for children, term, 14 sessions
  • Hip-hop for teenagers, quarter
  • Costume for the performance
  • Performance, ticket and photo
  • Weekend workshop, 6 hours
  • Room hire as per receipt

Tax and invoicing in Malta

What applies to invoices in Malta, in short. As of October 2026.

VAT
Rates 18 %, 12 %, 7 % and 5 %. Malta has no zero rate in law. Exports, EU supplies, food and medicines are exempt with credit, which lets you reclaim input VAT. Exempt without credit does not.
Article 11 small undertakings
With up to €35,000 of domestic turnover a year you can be exempt under Article 11. The status ends on the day the limit is passed, and you still register with the VAT department. Saldiqo adds the exemption note and leaves VAT off.
Tax invoice or fiscal receipt
A tax invoice is issued only when the customer gives you a VAT number. Otherwise a fiscal receipt from an approved system is required. Saldiqo writes invoices. It is not a fiscal receipt system, and a Saldiqo PDF does not replace a fiscal receipt.
Invoice timing
Issue the invoice by the 15th of the following month, or when payment arrives if that comes first. Simplified invoices are allowed up to €100.
E-invoicing
There is no mandate. Public bodies accept e-invoices through Peppol (EN 16931). The tax authority plans e-invoicing and real-time reporting but has set no dates, and EU rules apply from 1 July 2030.
VAT returns
Returns are due by the 15th day of the second month after the period, with 7 extra days when you file and pay electronically. Article 11 businesses file a yearly declaration by 15 February. Saldiqo does not file returns.
Record keeping
VAT records for 6 years, income tax records for 9 years and company records for 10 years. Plan for 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in English or Maltese and send invoices in either language.

Frequently asked questions

Can I bill term classes for many participants?

Yes. With an invoice run you create all invoices from a CSV file.

How do I bill costumes?

As a separate item on the invoice, performance and photo as further lines.

Do dance studios in Malta have to charge VAT?

If you are registered under Article 10, yes. Small undertakings under Article 11 with domestic turnover of up to €35,000 a year are exempt from charging VAT, but the status ends on the day the limit is passed.

Do dance studios in Malta need a fiscal receipt?

Sales to consumers need a fiscal receipt from an approved fiscal receipt system, and Article 11 businesses use one for all sales. Saldiqo is not such a system. It covers tax invoices to customers who give you their VAT number.

How long should dance studios keep invoices?

VAT records for 6 years, income tax records for 9 years and company records for 10 years, so plan for 10 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.